We are looking for an experienced HR, FM and Admistrative support officer for our construction department in Casablanca.
Key Responsibilities and Tasks
HR Support:
- Preparing the HR correspondence: salary letters, bonus letters, etc.…
- Provision of general administrative support.
- Follow-up of leaves/holidays
- Follow-up of Extra hours for blue-workers - Gather data from managers & report to service provider
- Follow-up of the external employees contracts
- Follow-up of the training actions: prepare the PO, organize/logistics, update of training files
- Put together the personnel files of new hires and prepare the hiring form
- Support in HR projects
- Follow-up of the health insurance files & reimbursements with the insurance: Coordination with service provider- declarations new hires and changes.
- Point of contact with the HR external providers (Payroll, Hiring.)
- Responsible for preparation of purchase orders related.
- Drafting and compiling departmental presentations and communications
- Prepare monthly HR reports.
FM Support
1. Infrastructure FM Services:
- Gardening: Handling maintenance of green areas on site by the contractors
- Archiving: Arranging for allocation of external archives and archive services whenever needed
- Janitorial: Arranging for maintenance work, transport services in the building, visual inspections in the building and on site by the contractor
- Cleaning: Handling regular cleaning, glass and facade cleaning, cleaning on demand by the contractor
- Pantry: Handling maintenance of pantry appliances/furniture, pantry services and catering required stuffs, cleaning and maintenance of pantry through 3rd. party contractors, arrange for catering of the events on demand
- Laundry service: Laundry service for working a laboratory clothes (Curtains, Table cloths, etc.) on demand
2. FM Support Services:
- Administration: Handling administration of stationery, printers
- Space and office management: Supporting space and work station and all office equipment.
- Relocation management: Supporting office relocation.
- Travel/Hotel Management: Supporting business travels in coordination with Travel Agency, handling all business travel invoices, supporting hotel bookings.
- Fleet Management: Supporting company cars handling, drivers and all transportation services and related 3rd. party contracts. Handling transportation administration such as petrol cards and billings and keep the company cars database updated.
- Printing services: Handling delivery of external printing services and supporting contract partners.
- SRM system: Handling purchase orders & processing invoices via SRM system.
- Event Management: Supporting all requirements for events, workshops, meetings, and important visits.
- Delegate Management: Supporting accommodation of delegates (Ejari registration/certificate, DEWA connection, etc.)
3. Technical FM Services:
- Energy/ utilities: Handling all payments of municipal fees, DEWA, Etisalat...
- Supporting maintenance of building structure, technical installations & equipment and building security systems & equipment.
Administrative support:
- Organizing meetings and conferences, arranging travel, and managing and coordinating schedules
- Prepar the administrative documentation to be delivered to the authorities
- Write and distribute email, correspondence memos, letters, faxes and forms
Profil:
- Experiences in the field of office, HR and facility management
- Ability to communicate with people across all levels is essential.
- Strong organizational skills and the ability to perform well under pressure is required.
- Capable to keep confidential topics and understands that most HR topics are sensitive
- Language skills (level): Fluent English, French and Arabic (written and spoken)
- IT skills : MS Office (strong in excel & powerpoint) and HR Tools
We offer
Responsibility from day one in a challenging work environment and on-the-job training as part of a committed team. Competitive compensation including attractive benefits as well as excellent career opportunities in an international company
